Managed IT · Calculator
Managed IT cost calculator.
Enter how many people use a computer at your business and see the monthly and yearly price. One published rate, no form to fill in, no email address asked for.
Quick answer
How much would managed IT cost for my office?
Multiply the number of people who use a computer for work by $175. That is the monthly price, with a minimum of 5 users, so the lowest bill is $875 a month. An office of 12 pays $2,100 a month. Microsoft 365 licenses are billed separately at Microsoft’s price.
The calculator
Your number, live.
Count each person who signs in to a computer or business email for work, full time or part time.
From 1 to 100. Type a number, or move the slider with a mouse, a finger or the arrow keys.
$175 per user, per month, with a 5-user minimum, so 1 to 5 people is $875 a month. Microsoft 365 licenses are billed separately at Microsoft’s price. vCIO strategy sessions, CMMC consulting and projects are quoted separately before any work starts.
How the price works
One rate. One rule.
- $175 per user, per month. A user is a person who uses a computer or business email for work.
- 5-user minimum. An office of one to five people pays for five: $875 a month.
- No tiers. Everyone gets the same plan, so there is no cheaper level with the help desk removed.
- No hourly billing. Remote help desk requests are unlimited and covered by the monthly price.
- Microsoft 365 licenses are separate. They are billed at Microsoft’s price, and which license each person needs depends on what they use.
- Quoted separately: vCIO strategy sessions, CMMC compliance consulting, a custom on-site schedule, compliance documentation and custom development.
- Hardware is not included. New computers, firewalls and other equipment are purchases, discussed before anything is ordered.
Verified 501(c)(3) nonprofits get a discount. See nonprofit IT.
What the monthly price covers
Everything in the plan.
The same list for every customer, whatever the headcount.
Day-to-day help
- Unlimited remote help desk by phone and email
- After-hours emergency support
- Quarterly on-site visits
- Vendor management: we call the internet or software company for you
Behind the scenes
- 24/7 monitoring and alerting
- Patch management
- Backup monitoring and management
- Network and firewall management
Security and reporting
- Advanced security monitoring
- Security awareness training
- Microsoft 365 administration and support
- Monthly reporting
The line-by-line list is on the managed IT page. Support requests are handled Monday to Friday, 8am to 6pm Central.
What the price replaces
Compare it with your own numbers.
We do not know what you pay now, so we are not going to guess. Type in your own figures.
Against paying by the hour
Enter your hourly rate and hours to see the comparison.
Against a full-time hire
Enter a salary figure to see the comparison.
These comparisons use only the numbers you type and the headcount above. Nothing you enter leaves this page.
If you pay by the hour today
Add up the last 12 months of IT invoices and divide by 12 for a fair monthly figure. One quiet month is not typical, and one bad month is not either. Then ask what those hours bought. Hourly work is usually repair after something broke. It rarely includes anyone watching backups, installing updates or checking security between calls.
If you are thinking of hiring
Salary is the visible part. A full-time employee also means benefits, payroll taxes, training, tools and software, and no cover when they are out sick or on vacation. One person also has one person’s range of skills. A hire can still be the right call for a larger office that needs someone in the building every day.
If someone on staff does it on the side
The office manager or the owner who fixes the printer and resets passwords is not free. Estimate their hours per month and what those hours are worth in their real job. That figure belongs in the comparison too, along with the risk of work nobody has time to do, such as testing backups.
Before you compare quotes
Five questions to ask any IT provider.
- 01
Is the help desk unlimited?
Or is it capped by hours or tickets, with overage billed by the hour?
- 02
What is the minimum?
Many plans have one. Ours is five users.
- 03
What is the set-up cost?
Ask for it in writing, and ask what you receive for it. Our first step is an IT assessment, quoted up front.
- 04
What is not included?
Projects, hardware, licenses, on-site trips and after-hours calls are the usual places a quote grows.
- 05
How do we leave?
You should get your passwords and documentation back, whatever the reason.
For the long version, read what managed IT costs for a small business in Alabama.
Questions
Pricing questions, plainly answered.
How much is managed IT per month?
$175 per user, per month, with a 5-user minimum. Five people or fewer is $875 a month, 10 people is $1,750 and 20 people is $3,500. Microsoft 365 licenses are billed separately at Microsoft’s price.
Who counts as a user?
A person who uses a computer or business email for their work, whether full time or part time. During the IT assessment we go through your list with you, so the count in your written price is agreed before you commit.
What if I have fewer than 5 people?
The plan has a 5-user minimum, so the monthly price would be $875. If your team is smaller, contact us and we will talk through what fits.
Are Microsoft 365 licenses included in the $175?
No. Licenses are billed separately at Microsoft’s price. Administration and support of Microsoft 365 is included in the plan.
Is there a set-up fee?
The first step is an IT assessment: a hands-on review of your computers, network, security and backups. It is quoted up front, before any work, and you get the findings in plain English.
Does the calculator save or send my numbers?
No. The arithmetic runs in your browser. Nothing you type is stored or sent to us or anyone else, and it is gone when you close the page.
Is this a quote?
It is the published price applied to your headcount. A written price follows the IT assessment, and it uses the same rate. Add-ons such as vCIO sessions, CMMC consulting and projects are quoted separately.
Contact
Request an IT assessment.
A hands-on review of your computers, network, security and backups, quoted up front, with findings in plain English.